Permissions

Chronicle has four main associated permissions, three relate to the level of access to create/view entries and one is for administrative access to set up and manage templates.  

The access permissions work based on levels, if you have Level 1 access you will only see Level 1 content; if you have Level 2 access you will see Level 2 and Level 1 content;  if you have Level 3 access you will see Level 3, 2 and 1 content.

ChronicleUser (ChronicleL1)	Allows user to create Chronicle entries from templates allocated to Level 1 and view any entries for students set at Level 1 access.  User will also be able to edit their own entries.
ChroniclePower (ChronicleL2)	Allows user to create Chronicle entries from templates allocated to Level 1 or 2 and view any entries for students set at Level 1 or 2 access.  User will also be able to edit their own entries.
ChronicleAdmin (ChronicleL3)	Allows users to create/edit/delete entries of any Level.
ChronicleConfigure	Allows user to access the Chronicle Administration tab where Templates are managed.  They can add/edit/delete Chronicle Templates.

Please Note: Templates set up for use in creating entries of a sensitive nature may be structured to allow Level 1 users access to use the Template but entries created from this Template will be set at Level 3 for visibility.  In cases where a user creates an entry that is set to be visible only to staff with a higher level of access than their own, they will still be able to view their entry. 

An example may be where a significant wellbeing issue may have been observed by a staff member with Level 1 Chronicle access.  They are required to make an entry on the applicable student's profile.  The entry type is set to be visible only to staff with Level 3 access.  The staff member who created the entry will still be able to see it, even though it is at a higher visibility access than they have because they created it.

Chronicle entries also have the ability to be set as accessible to specified users or specified role groups regardless of the person's specific designated Chronicle permission level. 

In situations where an entry's security settings have multiple inclusions for a single staff member of varying access, the higher access will be observed i.e. An entry is set as not accessible for ChronicleL1 users but set as accessible for users in the Wellbeing Role group, for any staff who are in both ChronicleL1 and Wellbeing, they would have access to the entry.

Creating Chronicle Entries

For information on creating a Chronicle entry, please refer to the 'Creating a Chronicle Entry' article from our Knowledge Base.

Managing Existing Entries from a Student Profile

There are a number of functions you can complete once a Chronicle entry has been created. To access an entry, go to the applicable student's profile page in Compass.
     

Staff are able to comment on the post by typing in the 'Enter a comment...' box and then clicking 'Post'.

     

Where the Chronicle entry has multiple students involved, if the staff member wants their comment added to this Chronicle entry for all the involved students they would type in their comment and then tick 'Post to all involved students'.
If they just want their comment on this specific student's entry, leave it unticked.

Please Note: If the Chronicle entry is set as visible to parents/students then any comments added are also visible to them.  

Clicking the little grey triangle icon for an entry will open up a menu. 

Your access to items listed in the menu will be based on your Chronicle permission level, if you created the entry and also the security settings at the template level for this entry type.

     

Append Entry	This allows you to create another entry as an Appendage to this existing entry.  This is useful when a certain entry type requires additional action and you want to keep it connected.
Set Rating	Allows you to change the Rating set for the entry (this will also determine the background colour of the entry on the student profile).  Entries are rated as either Green, Yellow, Red or Grey.  Each school determines what structure they use to determine what type of entries are rated what colour.
Set Security Level	Allows you to adjust the staff access Level for the entry.
Parent/Student Visibility	Allows you to set the visibility for parents and/or students.
Resolve for 'student name'	Mark the entry as Resolved for the named student.
Resolve for Everyone	Mark the entry as Resolved for all involved students.
Print Letter	If there is an associated Letter communication for the entry this allows you to download a pdf of the letter without having to fully open the entry to access it.
Download PDF	This option allows you to download a pdf of the entry to your device
Pin to Student Profile	Allows you to pin the entry to the student's profile which will also make it easily accessible for reference from rolls.  Please see the section on Pins in the 'Creating a Chronicle Entry' article from our Knowledge Base for more details on this function.
Edit/View Details	Allows you to open the entry and view/edit content.
Delete	Allows you to delete the entry.  Please proceed with caution.

Each post also has a number of icons beneath the staff member's photo who created the post to indicate key information in relation to that entry.

     

Resolved Status - 

•   Green Tick: Post has been 'Resolved' for all students.
•   Green Tick Outline: Post has been 'Resolved' for one or more student/s involved

Staff Visibility Level - 

This icon you see here indicates which level of Chronicle permission access that staff require to see the entry.  

 

One person with a dark blue top	Staff with Level 1 Chronicle access can see the entry
One person with a charcoal top	Staff with Level 2 Chronicle access can see the entry
A Padlock	Staff with Level 3 Chronicle access can see the entry

 

Please Note: the staff member who created the entry can always see it regardless of if the entry type is of a higher security access level than the staff member who created it has.

• 

Parent/Student Visibility - 

The icon you see here indicates if the entry is visible or not to parents and/or students.

 

Two people greyed out	Entry is hidden to both students and parents
Two people	Entry is visible to both students and parents
One person with a green top	Entry is visible to parents only
One person with a blue top	Entry is visible to student only

     

Point Total - 

•     Points: Number of +/- points awarded to this entry.
  

Chronicle Communications

Information on letters, emails or sms' that are generated from Chronicle entries can be found in 'Creating a Chronicle Entry' article from our Knowledge Base.

Approving Chronicle Entries

For information on Chronicle Notification Chains and the approval process, please refer to the 'Creating a Chronicle Entry' article from our Knowledge Base.

Chronicle Summary

A Chronicle Summary is available at the top of every student Chronicle feed, which shows an overall number of entries made within each category that administrators have chosen to include, for the current and previous academic years.
     

The Summary filters entries per category in order to determine patterns in student behaviour.

Clicking on each category will give you drill down data of the number of entries made in the last 7 and 14 days. 
     

Chronicle Reports

To access a range of Chronicle reports for all students, go to the 'Organisation' menu (grid icon) and click on 'Chronicle'.  
Click to the 'Summary' tab.  You can use the filters to view on the summary graph.

Content is restricted to your level of Chronicle access.
     

You can click 'Chronicle Reports' to access a range of further reports on Chronicle entries.
     

Tip: The 'Chronicle Reports' button is also accessible on the 'Dashboard' tab of the Chronicle page.    

Victorian Suspension Census Export
To export the data required for this Census, click 'Chronicle Reports' on the 'Dashboard' tab and select 'Victorian Suspension Census Export'.
     

This will open a pop-up.  Set the date range required.  Choose the applicable template, or templates, that you want included in the export.

     

Make any other applicable selections for Year Levels, Houses and Form Groups.  Click 'Generate CSV' and the exported file will download to your device.

Please note, for a Template to be used in this export, the Template must include three specific fields, 'Suspension Start Date', 'Suspension End Date' and 'Suspension Type'.  Templates that do not contain these three fields will not meet the criteria required for inclusion in this export type.
     

The Chronicle Page

You can access the Chronicle page by going to the Organisation menu (grid icon) and selecting 'Chronicle'.

The page contains a series of tabs that contain information about Chronicle entries across the school.  The entries you see here will be based on your Chronicle permission level.

Dashboard Tab

The 'Dashboard' tab of the Chronicle module also shows a summary of the Compass Sickbay entries for all students, and whether or not they are currently in Sickbay.
     

My Entries Tab

The 'My Entries' tab displays all entries you have created. From here you can click the Edit button (pencil icon) at the far right to make any changes to the entry.
     

All Approved Entries Tab

This tab shows all Chronicle entries that have gone through the full approval process. From here you can see point allocations, the approver and the date of creation for each entry, as well as view (or edit if you have the applicable security access level) the entries if necessary.
     

House Totals Tab

This tab allows schools to use the Chronicle module to manage their school's House points system. A summary of each House and their points total (both positive and negative) can be viewed here.
     

Summary Tab

This tab allows you to graph entries by category, per year level, form group, template type and date range to give a clear depiction of entry numbers for the filtered criteria. 



From this tab (and the Dashboard) you can also run a Chronicle Report for further filtering options. Please refer to the 'Chronicle Reports' section above for more details on running these reports.

If you need to bulk set expiry dates for pinned entries, you can do so on the Chronicle page by click 'Actions' and selecting 'Bulk Set expiry date of Pinned entries'.

     

This opens a pop-up where the settings are put in place for the bulk action.

     

Once you add in the parameters, click 'Apply Filter' and a confirmation box will show the students affected and you can then proceed to confirm the expiry action.