Below is a table detailing the required fields of the Enrolment:VET Unit of Competency export and where in Compass the data is sourced from.
For further details on SCSA reports, please refer to the 'SCSA Reports' article from the Knowledge Base.
"UoC" Also known as "Unit Of Competency" If a student has no "unit of competency" learning task components against them, much of the data of this report will be blank.
| Column Reference | Field Name | Mandatory | Field Requirements | Compass Source |
| A | Record type | Y | Hardcoded to: ENVET | n/a |
| B | Provider code | Y | Maximum field length = 10 Unique code for the course provider | Campus Details > AGEID |
| C | Course code | N | Maximum field length = 12 Unique code of the course that the unit of competency is integrated to. Leave blank if the unit of competency is a credit transfer UoC | Subject & Classes > Edit Subject > Third to fifth characters of Unit Code |
| D | Course type | N | Maximum field length = 6 Must be VETCOS when UoC is integrated into a VET industry specific course. Otherwise leave blank | Subject & Classes > Edit Subject > Unit Code (the last part of the entry). VET in the interface = VETCOS in the report |
| E | Unit code | Y when VET industry specific course code is specified, else N | Maximum field length = 12 Leave blank for a credit transfer unit of competency enrolment | Subject & Classes > Edit Subject > Unit Code (the first part of the entry) |
| F | Qualification code | Y | Maximum field length = 12 Unique code for the qualification the student is working towards by completing this unit of competency | Subject & Classes > VET Type > Learning Tasks(where the task is 'WA VET Result') > WA Qualification Code |
| G | "ScsaVetUnit Competency Export" | Y | Maximum field length = 12 Unique code of the VET unit of competency the student is enrolling in | Subject & Classes > VET Type > Learning Tasks(where the task is 'WA VET Unit of Competency') > Unit of Competency Code |
| H | Registered training organisation code | Y | Maximum field length = 10 The unique code of registered training organisation offering the unit of competency on behalf of the COS provider | Subject & Classes > VET Type > Learning Tasks(where the task is 'WA VET Result') > RTO Code |
| I | Registered training organisation location code | N | Left Blank | n/a |
| J | WA student number | Y | Mandatory Maximum field length = 15 Must be valid student number issued by School Curriculum and Standards Authority | GovtCode1 |
| K | Student family name | Y | Maximum field length = 30 | LastName |
| L | Student given name | Y, but optional if student only has a family name | Maximum field length = 30 | FirstName |
| M | Calendar year | Y | Maximum field length = 4 Format YYYY | From: Configure Compass |
| N | Academic year | Y | Maximum field length = 2 Must be in the range: 07 - 12 | From: Configure Compass |
| O | Semester | Y for an enrolment in a UoC integrated in a VET industry specific course unit enrolment | Maximum field length = 1 Must be 1 = semester 1, 2 = semester 2, 3 = year long | Subject & Classes > Class > TimePeriod |
| P | Contact/ teacher family name | Y, when given name or registration number is specified | Maximum field length = 30 | Subject & Classes > Class > LeadTeacher : LastName |
| Q | Contact/ teacher given name | Y, when family name or registration number is specified | Maximum field length = 30 | Subject & Classes > Class > LeadTeacher : FirstName |
| R | Contact/teacher registration number | N | Maximum field length = 15 Issued by TRBWA Must be a whole number | Subject & Classes > Class > LeadTeacher : Teacher Registration Number (WA) |
| S | Class identification | N | Maximum field length = 20 | Form Group |
| T | Commencing course identifier | N | Left Blank | n/a |
| U | Enrolment activity start date | Y | Maximum field length = 10 In valid date format – dd/mm/yyyy | Student class enrolment start date |
| V | Enrolment activity end date | N | Maximum field length = 10 In valid date format – dd/mm/yyyy | Student class enrolment end date |
| W | Delivery mode identifier | Y | Maximum field length = 2 | Subject & Classes > VET Type > Learning Tasks(where the task is 'WA VET Unit of Competency') > Delivery Mode Identifier |
| X | Traineeship/ apprenticeship contract ID | N | Maximum field length = 10 | PM> Identification > 'Traineeship/ apprenticeship contract ID' |
| Y | Enrolment activity | Y | Maximum field length = 1"E" If Student is in enrolments. "W" If Student's enrolment date for that unit is < now (in past) | n/a |
| Z | Study reason identifier | N | Left Blank | n/a |
| AA | VET type | N | Left Blank | n/a |
| AB | Qualification enrolment | N | Left Blank | n/a |
| AC | School-based apprenticeship/ traineeship | N | Left Blank | n/a |
| AD | VET USI | N | Field length = 10 Alphanumeric VET Unique Student Identifier is required for unit of competency result to contribute towards the WACE requirements. | Identification > VET USI |