Below is a table detailing the required fields of the Enrolment:COS export and where in Compass the data is sourced from.
For further details on SCSA reports, please refer to the 'SCSA Reports' article from the Knowledge Base.
| Column | Field Name | Mandatory | Field Requirements | Compass Source |
| A | Record type | Y | Hardcoded to: ENCOS | n/a |
| B | Provider code | Y | Maximum field length = 10. Unique code for the course provider | Campus Details > AGEID |
| C | Course code | Y | Maximum field length = 12. Unique code for the Course | Subject & Classes > Edit Subject > Third to fifth characters of Unit Code |
| D | Course type | Y | Either ‘VETCOS’ or ‘COS’ | Subject & Classes > Edit Subject > Unit Code (the last part of the entry). VET in the interface = VETCOS in the report |
| E | Unit code | Y | Maximum field length = 12. Unique code for the course unit that the student is enrolling where the course type is COS or VETCOS | Subject & Classes > Edit Subject > Unit Code (the first part of the entry) |
| F | Qualification code | Y where the course type is VETCOS, Blank where course type is COS | Maximum field length = 12 | Subject & Classes > VET Type > Learning Tasks(where the task is 'WA VET Result') > WA Qualification Code |
| G | WA student number | Y | Maximum field length = 15 | GovtCode1 |
| H | Student family name | Y | Maximum field length = 30 | LastName |
| I | Student given name | Y, but optional if student only has a family name | Maximum field length = 30 | FirstName |
| J | Calendar year | Y | Maximum field length = 4. Must be current year in YYYY format | From: Configure Compass |
| K | Academic year | Y | Maximum field length = 2. Must be in the range: 07 - 12 | From: Configure Compass |
| L | Semester | Y | Maximum field length = 1 Must be 1 = semester 1, 2 = semester 2, 3 = year long | Subject & Classes > Class > TimePeriod |
| M | Contact/teacher family name | Y | Maximum field length = 30 | Subject & Classes > Class > LeadTeacher : LastName |
| N | Contact/teacher given name | Y | Maximum field length = 30 | Subject & Classes > Class > LeadTeacher : FirstName |
| O | Contact/teacher registration number | Y, Except for overseas schools | Maximum field length = 15. Must be whole number | Subject & Classes > Class > LeadTeacher : Teacher Registration Number (WA) |
| P | Class identification | Y | Maximum field length = 20 | FormGroup of student |
| Q | Contact/teacher email address | Y | Maximum field length = 100 | Subject & Classes > Class > LeadTeacher : Email |
| R | Enrolment activity for course | Y | Hardcoded to "E" as we only retrieve active enrolments. Valid values are "E" and "W" | n/a |
| S | Enrolment activity for course unit | Y | Hardcoded to "E" as we only retrieve active enrolments. Valid values are "E" and "W" | n/a |