Timetabler Timetabling Solutions V9 (TSV9)

Timetabler Timetabling Solutions V9 (TSV9)

Overview

Timetables built within Timetabling Solutions V9 (TSV9) can be imported into directly into Compass, removing the need to export your timetable and using the Data Sync Tool to import. This process will not work for Timetabler V8.

Imports from Timetabling Solutions V9 need to be completed through the Daily Organiser Module.


Permissions

No specific permissions are required to sync timetable and daily organisation changes from TSV9, however we recommend that the user have the ‘Configure’ permission to see the status of imports and to diagnose any errors. This permission is default in the CompassSponsor and CompassDailyOrg Permission Groups.

For more information on Permissions in Compass, please refer to the Permissions article from our Knowledge Base.

Configure Timetabling Solutions V9 for Import

Each copy of Timetabling Solutions V9 will need to be configured so that timetable and daily organisation changes can be imported into Compass. You will only need to do this once for each copy of TSV9 you have running at your school.

To set up the import process open TSV9 and open the Daily Organiser Module. 

1. Click File > Export Data

        

2. Select 'Compass' from the drop down menu and then click 'Next >'.

     
3. Enter the following information into the Compass connection details screen. Once you have entered these details click, click ‘Save Compass Configuration’.
     
 
URLhttps://yourschoolportaladdress/Services/LISS/1?academicYear=CurrentlyRelevantAcademicYearImportIdentifier

For example: https://hogwartsp12-vic.compass.education/Services/LISS/1?academicYear=2018
UsernameCompass/LDAP username
API KeyCompass API Key
(See below for further information on obtaining the API Key)


Finding Compass API Key

The Compass API key is a unique code associated with each user account in Compass. Users can access their own API Key by hovering over the Tools menu (cog icon) at the top right of Compass, and selecting 'Login & Security' from the dropdown menu.
This will take the user to the 'Login & Security' page. Copy the API Key, which is highlighted in the image below, and paste it into the 'Compass connection details' window in TSV9 as the API Key. 


          


If a user's API Key is reset (using the 'Reset API Key' button at the right in the image above) the new API Key will need to be entered into TSV9.

Importing the Timetable via Timetabling Solutions V9

Please ensure that you have configured an academic year into which you can import your timetable (refer to the Configure Schedules article from our Knowledge Base for details).

This academic year is configured in the URL in the 'Sync Configuration' window in TSV9. If this is incorrectly configured, you will lose classes and attendance data associated with those classes. This is particularly important if you are importing a 'Head Start' or 'Jump Start' timetable to promote students to their next year level (usually undertaken in November or December).

To sync your timetable and daily organisation changes with Compass:

1. Select the 'Export Data' option within the TSV9 Daily Organiser Module (File > Export Data) and select Compass.

     

       

2. Ensure that the correct .dof9 file is selected. If you need to choose another file, click ‘Select File’ and choose the correct .dof9 file.
You will then need to choose the Timetable Date Ranges and Daily Organiser Date Ranges. This determines how much information is synced into Compass.

     

For the Timetable Date Ranges, we generally recommend a Term or Semester at a time. For the Daily Organiser Date Range, we generally recommend one - two weeks at a time.

Once you have selected the correct file and chosen your date ranges, click ‘Connect file for comparison’.

3. You will now see the Export Screen with two tabs, ‘Export Daily Changes’ and ‘Export Class Information’.

From the ‘Export Daily Changes’ tab, you will see the daily organisation changes that have been made.

   
To see class/timetable information, click on the ‘Export Class Information’ tab.

     

4. To sync your timetable with Compass, click ‘Upload Timetable and Daily Changes’ from the Export Daily Changes tab.

    

Imports currently being run in Compass can be viewed via the Import Jobs page (Tools menu [cog icon] > Administration Tools > Import Jobs)

     

If you have any Class or Subject Issues in the Export dashboard, please contact Timetabling Solutions for support.

Frequently Asked Questions

What is the "currently relevant academic year"?

The currently relevant academic year is the academic year that has been configured in Compass as the current information Compass should be displaying in the portal. This includes information such as the current classes assigned to teaching staff, the current enrolments for students and the current financial year.
Conceptually an academic year allows differentiation between the calendar year and the academic year, as well as allows for unique headstart situations.

Where do I find the "currently relevant academic year" information?

Navigate to the Tools menu (cog icon) > Administration Tools > Configure Schedules, then click on the 'Academic Years' link in the left-hand column you will see a list of the academic years recorded in Compass:
     
     

The currently relevant academic year will be indicated with a 'Yes' in the 'Is Relevant' column. This information can be changed or updated at any time based on the needs of the school; please refer to Configure Schedules article from the Knowledge Base for further information.




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