Timecard

Overview

The Timecard Module allows for the management of staff leaving campus. Staff simply use the Kiosk or web browser to sign in and out when they arrive or leave school. You can even have staff sign in and out of the school for breaks or lunch, which results in an efficient and reliable time-keeping arrangement.

Permissions

In order for staff to have the ability to check themselves in and out through either the Kiosk or Web Browser they must be allocated to the TimeCardSelf permission.

TimeCardAdmin will allow the user to run Timecard reports which allow the user to track staff movements.  It will also allow them to sign other staff in or out in the Compass portal.

Tip: If all staff will be using TimeCard, you can add the TimeCardSelf Permission to the CompassStaff user role group.  For information on permissions in Compass, please refer to the 'Permissions' article from our Knowledge Base.

TimeCard on Kiosk

In order for staff to use the TimeCard Function on the Kiosk, Compass Identity Cards need to be purchased.

     


Once the Kiosk has been set up for your staff to use TimeCard it is as simple as tapping their Compass Identity card on the card scanner, choosing the timecard option and then selecting either 'Sign In' or 'Sign Out'.  Staff can then select a reason from the school's customised reason list.

     

TimeCard in Compass (Web Browser)

Without having Compass Identity Cards, the way for staff to sign in and out is done through the web browser.

You can find the Timecard Module by going to the 'Organisation' menu (grid Icon) and then selecting 'TimeCard'.

   

Staff then click the 'Check In' or 'Check Out' option.

     

They then choose a reason and click Check In/Out to proceed.

     

Administration

Staff with the permission TimeCardAdmin will be able to access the administrator options of Timecard through a Web Browser.

     

As the TimeCard Administrator you are able to Check In & Out staff on their behalf.  Click the Check In/Out button, then choose the applicable staff member and reason.

     
You can use the filters to view data about the staff usage of the Module.  You can then click 'Export as CSV' to extract your filtered data. 

     

Clicking the 'Settings' option allows you to set the possible reasons staff can select when checking in or out.  Double-click the 'Reason' cell to edit an existing Reason.  Click 'Add Reason' to add more Reasons.  Click 'Save' to update your changes.

     

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