Learning Task Management
Overview
The Learning Tasks Management page enables a school to:
- Centralised view of Learning Tasks within Subjects and Classes
- View the Markbook results for Subjects and Classes
- Create and manage Master Learning Task Templates for Subjects or Academic groups
- Access and export Learning Task Reports
Permissions
To access Learning Task Management you will require the LearningTasksAdmin permission.
Please refer to the 'Permissions' Knowledge Base article for further information.
The Learning Task Management Page
To access the Learning Tasks Management, go to the 'Teaching and Learning' menu (pencil icon) and select 'Learning Tasks Management’. This will take you to the dashboard of the Learning Tasks Management page.
The Learning Tasks Management page has multiple tabs, Dashboard, Markbook, Master Learning Tasks, Assessment Period and Reports.
The Dashboard tab is where you can view and manage all Learning Tasks for any Subject or Class in your portal.
The Marksbook tab is where you can view and manage all Learning Tasks component grades for any Subject or Class in your portal.
The Master Learning Tasks tab is where you can create/edit/delete Learning Task Templates for your school. In the tab, you can create and modify personalised academic groups to house your Master Learning Task templates.
The Reports tab is where you can access a series of exports in relation to Learning Tasks at your school.
Dashboard Tab
The Dashboard tab is a great tool to help your staff save time when viewing or managing all Learning Tasks in a Subject or Class. This can reduce the need to navigate to the Subject or Class to make changes or view Learning Tasks.
To select the Subject Dashboard or Class Dashboard, click the left-hand-side dropdown menu.
To select the Academic year click the dropdown menu to choose your focus year. The Academic Year option will default to the current Academic Year.
To filter for a particular subject, select the subject drop-down menu and select the subject. Next, click the 'Search' button on the right.
When filtering for a subject, the dashboard will only display subject-wide Learning Tasks.
To filter for a particular class, select the subject drop-down menu and select the subject. Next, click the class drop-down menu and select the particular class. Then, click the Search button on the right.
If you have chosen to filter for a Class, the dashboard will display both the subject wide learning tasks, as well as all Learning Tasks created within the filtered class.
Learning Tasks can be edited from this page using the 'action' button (spanner icon) in the column in the far right of the table. Clicking on this button will open a small window of options to choose from:
| Export Results | Once results have been entered, clicking this option will export the results for that task to a csv file for you. |
| Print Cover Sheet | Clicking on the 'Print Cover Sheet' option from the 'Action' menu will create a PDF file to be used as a cover sheet for the hard copy submission of Learning Tasks. This cover sheet includes a barcode that can be scanned to automatically read the name of the student, register the submission date and time, and thus update the details for that student in the Learning Task results entry window. Learning Tasks with a cover sheet should be turned in at the office, where a member of the office staff can scan homework as received on the Bulk Scanning page, which is available on the Administration Tools page, under the Tools menu (cog icon). |
| Duplicate Task | You can choose to duplicate an existing Learning Task on the subject dashboard by clicking this option. Duplicating a task will create a new task that includes the original task's due dates, students, attachments, components and security settings. Note: You can only duplicate a Subject Learning Task from the Subject Dashboard, not via the Class Dashboard. |
| Edit | Clicking 'Edit' will open the tabs for configuring the Learning Task. You can then adjust components, due dates etc. |
| Hide Task | Setting the Learning Task as hidden will mean it does not show when the Learning Task tab is viewed (either as staff, students or parents). This allows you to curate the initial list of tasks being viewed to those currently relevant (i.e. you may want to hide any tasks from Semester 1 when in Semester 2). If you see 'Unhide' in the tools list for the task, it means it is already set as hidden and you can then choose to display the Learning Task. Hiding a task will not delete it or remove it from staff, student or parent access, it simply means it is not displayed in the initial list of tasks for the viewer. To access hidden tasks, the view will simply need to click the 'Show All Tasks' option. |
| Delete | Deleting a class Learning Task from the list, will remove the entire Learning Task for all included students. This is permanent so please proceed with caution when deleting Learning Tasks. |
| Relocate Learning Task | If a Learning Task has been incorrectly set up for the wrong class, you can use this option to relocate it to the correct subject/class. Please note this will prompt a warning showing the implications of the relocation process so please proceed with caution. |
Markbook Tab
The Markbook shows a grid view of student results for the selected Learning Tasks.
Click on the ‘Markbook’ tab, select the ‘New Markbook’ icon. A side panel will appear for you toname your new markbook.
Then click ‘Next’ at the bottom of the panel.
The ‘Create Markbook - Students’ window will appear on the right, where you can set the Student Inclusion Settings and the date. The ‘On this Date’ field will automatically include all enrolled students per the chosen date, from the selected year level.
Once a Student level and date are chosen, you can click on the ‘Edit Included Students’ button to remove any students you would like to exclude from this Markbook. Then click ‘Next’.
The ‘Create Markbook - Components’ window will appear next. In the Academic Year drop-down, select the focus Year. This will target the Subjects and Learning Tasks inside the chosen Year.
The Subjects drop-down will appear, where you can select the focus subject. You are able to choose multiple subjects.
The Learning Tasks drop-down will appear, where you can choose the focus Learning Tasks.
The components drop-down will appear, allowing you to target specific grading components you would like to analyse.
The red star symbol beside a field denotes a mandatory field, and must be completed in order to proceed ahead.
By clicking the grey plus button, you will be able to configure the Markbook to compare Learning Tasks from previous Academic years.
Then click the ‘Submit’ button to save the Markbook.
Master Learning Tasks Tab
The Master Learning Task tab is used to create and manage Master Learning Tasks ready to be pushed out to their applicable subjects.
For details on managing Master Learning Tasks, please refer to the 'Master Learning Tasks' article from the Knowledge Base.
Reports Tab
The final tab across the top of the Learning Tasks Management page is the 'Reports' tab. This allows you to export out information about the learning tasks on your portal to a CSV file. This is the best way to review the content of the learning tasks that are on your portal.
For the various report options you will need to select which Academic Year you want to see, and in some cases also a SemesterReporting cycle, and click the corresponding 'csv Export' button.
Please keep in mind that in order to view the file you will need to use a program that can open a CSV file. Microsoft Excel is the most popular option for viewing CSV files, but OpenOffice Calc can be used as well.
You can see the fields that are included in each export in the description section below the title and filtering options.
The Academic Year Export (CSV) produces a report that includes every task, as well as every individual result for every student for these tasks. You can also use the filter options to define content to be included in the exported file.
The Missing Results Export (CSV) allows you to export out a CSV file that indicates which students have tasks with missing results. You can filter by just academic year or academic year and semester reports cycle, to see which specific tasks and students have not yet received a result for
tasks included in the selected reporting cycle.
The Number of Learning Tasks included in Semester Report Export (CSV) is a helpful export for seeing the total number of tasks each class has included in Semester Reports. This is especially useful if your reports are setup with the expectation that each class will include 3 learning tasks in
the cycle, you can use this report to ensure there are indeed 3 per class.
The two High Achieving Students Reports will display the students with the highest marks in their Learning Tasks that have been included in the selected Semester Reports cycle. Choose the export here that reflects the grading scheme your Learning Tasks used (A, A+ grades or Outstanding,
Excellent grades).
QLD Schools - Queensland schools will have an additional report available, 'QCAA Export'. This allows you to export data from applicable QCAA Learning Tasks and upload results into QCAA.
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