Edval - Importing Exams

Edval - Importing Exams

Overview

You can import your Exam schedule via Edval into Compass however it needs to be completed as a separate process to your regular sync.

You will need to configure your exam timetable in Edval Daily (web) using the Exam wizard in the Daily menu (when in Edval, you can refer to the Edval Knowledge Base article titled 'Edval Daily (web):Examination Module' for more information on this process).

Exams will import as an Activity that will display on the applicable staff and student schedules (you can have multiple locations per exam and if you have the Multiple Teachers per Instance attribute enabled for your school, you can also have multiple staff per exam. It is important to note that this is not compatible with the Room Swaps feature).

The Exam sessions can have roll marking enabled and will be set to the applicable Present Attendance Code for your school.

Accessing Exams in Compass

Staff can access the exam activity page by clicking through from their schedule. The exam's page will contain a series of tabs. 

Please note that exam activity pages can only be access by staff, not students.  The page is only accessible for staff by clicking on the session on the applicable staff member's schedule.


Dashboard Tab - Contains the staff, location and roll information for the Exam activity

Schedule Tab - Will show the schedule for this activity

Resources Tab - Staff can store any related internal resources here (note: students cannot access the exam page and will not be able to access these resources)

Enrolments Tab - Will list all student enrolments for this exam activity

Sessions Tab - Will list each session for the activity


There is also an Exam calendar layer (similar to the Events layer) which can be viewed by staff on the Calendar page (accessed by clicking the Calendar icon at the top of the Compass portal) to see all exams scheduled.


Importing Exam Timetables

Please Note: This process should be done in isolation to your regular sync.


To import your Exam Timetables, firstly, you will need to ensure your school's portal has this function enabled.  Please contact our Support Team via email to support@compass.education to confirm. 

Configure your exam timetable in Edval using the Wizard on the 'Exams' tab.

        

To be able to import multiple staff per exam you will need to have the Multiple Teachers per Instance attribute enabled, please contact our Support Team via support@compass.education if you need this actioned.  If you do not have this enabled and you attempt to import an exam timetable with more than one staff member per exam only the first staff member listed in the file will import.

Please note that Room Swap is currently incompatible with this setting. If Multiple locations / "Multiple locations/rooms per instance/class" is enabled, the Room Swap feature will be disabled.


Then follow these steps:

  1. Under 'Daily', click 'Synchronise'
  2. Tick the sync config setup required (Compass sync) then click 'Manual sync'
  3. Change the date range to the specific exam period
  4. Tick 'Pubish Daily timetable (recommended)'
  5. Click 'Sync'   


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Ensure that you only specify the date range of the exam week, so that this is all the data that will come through. If this is incorrectly configured, you will lose classes and attendance data associated with those classes. 


   

     

You can view the progress of the import from the Import Jobs page (Click 'Administration Tools' under the cog menu icon, select 'Import Jobs' from the menu; you will see an import line called 'Exams' which includes which Academic Year the exams have imported into).




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