CSNSW Census
Overview
For the purpose of the February and August census, documentation must be supplied for CSNSW. Within Compass, this information can be generated via People Management via the 'CSNSW Census' export.
Permissions
To access the CSNSW Census export, staff will require the UserRecordsAdmin permission.
For details on assigning permissions within Compass, please see the 'Permissions' article from our Knowledge Base.
Exporting the Data
To access the export, go to the 'Organisation' menu (grid icon) and select 'People Management'.
Click the 'Exports and Stats' button.
Scroll down and click 'Census Reports' and select 'CSNSW Census Export'.
Select the applicable date (that the attendance data/milestones need to be 'current' for) and click 'Generate' and the csv file will download to your device. The file will include column headers and a line for each student (please note, if generated at the Diocese level and a student is in two schools, there will be two lines for that student).
Included Content
The file will include the following columns:| Column Header | Content |
| AGEID | Of the Campus |
| Student ID | CEIDER |
| Family Name | Last Name in Compass |
| Given Name | First Name in Compass |
| Grade | Year Level on the 'current' milestone in Compass. Please note that there is a set list of acceptable grades i.e. 'Kindergarten', 'Grade 1', 'Ungraded' etc. If any student has a year level that has not been mapped, the report will have this column blank for that student, the school will need to fill in that cell. |
| Class | Form Group on the 'current' milestone in Compass. |
| Date of Birth | DD/MM/YYYY |
| Gender | Male, Female or Intersex/Unspecified. 'Not Specified' in Compass will map to 'Intersex/Unspecified'. |
| Indigenous | Yes, No or Not Stated. Please note: 'Aboriginal but not Torres Strait Islander origin' in Compass maps to 'Yes'. 'Torres Strait Islander but not Aboriginal origin' in Compass maps to 'Yes'. 'Both Aboriginal and Torres Strait Islander origin' in Compass maps to 'Yes'. 'Neither Aboriginal nor Torres Strait Islander' in Compass maps to 'No'. 'Not Stated / do not wish to provide' in Compass maps to 'Not Stated'. |
| SWD | Blank for school completion |
| Visa Status | Visa Subclasses in Compass between 500-599 inclusive are 'Unfunded Visa'. Visa Subclasses in Compass between 600-699 inclusive are 'Unfunded Visa' (and students are marked as Not in Census, in the last column). All other Visa Subclasses in Compass are 'Funded Visa'. Where Visa subclass is blank in Compass, it will show as 'No Visa'. |
| Boarding | Yes or No. Data comes from the check-box on the 'School' tab within the student's user record in Compass. |
| Language Status | If LBOTE flag in Compass is not checked, then 'Not LBOTE'. If LBOTE flag in Compass is checked and 'Requires Assistance (ESL)' is not checked, then 'LBOTE but not ESL'. If LBOTE flag in Compass is checked, 'Requires Assistance (ESL)' is checked, but 'Receives Assistance (ESL)' is not checked, then 'ESL but not receiving assistance'. If all 3 are checked, then 'ESL and receiving assistance'. Note that this will not take the parent's flags into account. |
| Religion | Options are 'Catholic', 'Orthodox', 'Other Christian', 'Other faith', 'No religion', 'Religion unknown'. These will map from 'Religion' in Compass. Free text in Compass will map to 'Religion unknown'. |
| Enrolment Status | 'Full-time' if Time Allocation in 'current' milestone =1 'Part-time' if Time Allocation in 'current' milestone <1 |
| FTE | Time Allocation in current milestone (rounded to 1 decimal place). |
| Attending Another School | Field will be blank if student is full-time. If the student is part-time, the system will detect if they also have a 'current' active milestone at another school in the same ancestry. If so, the field will be 'Yes', if not, it will be left blank. School can then fill in 'Yes' or 'No'. |
| Special Circumstances Application | 'Yes' if the student meets the below attendance criteria for Special Circumstances, 'No' if not. A student is defined as having Special Circumstances if they have 0 Present minutes in any day for the last 20 teaching days up to and including the date selected. |
| Included in Census | 'No' for students with Special Circumstances. 'No' for students with Visa Subclass between 600-699 inclusive. 'No' for students with Fee Mode of 'Full fee paying overseas' in Compass. 'Yes' for all other students. |
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