Chronicle Triggers

Chronicle Triggers

Overview

Triggers allow the automation of processes within the school such as enrolling students in detention sessions once they reach the nominated points threshold.

Triggers can only be created by Chronicle Category and are based on the points assigned to that Category.

You can access our Webinar on 'Triggers and Group Activities' here.

Compass recommends creating Group Activities before creating Triggers. Further information on the setup process for Group Activities can be found in the Group Activities article.


Permissions


Staff will require the ChronicleConfigure permission to set up Triggers.

Adding a Trigger

You will need to go the the Chronicle page (under the Organisation menu) and click to the 'Administration' tab.  Then click to the 'Categories' sub-tab.

To add a new Trigger to a Category either click 'Create Category' if it's a new category, or click the 'Edit' button (pencil icon) to add a trigger for an existing Category, then click the 'Add Trigger' button.

     


Enter a name for the Trigger and then set the conditions that must be met by a student for this trigger to occur.

For Example:
The school's process is that if a student receives 3 Positive Chronicle entries, each with +1 point added to the student's record, they are to attend a Principal's Morning Tea.

Once +3 points has been reached, the trigger for the Positive Posts Category will automatically create a second Chronicle entry based on the template named "Principal's Morning Tea", which has been set up to automatically enrol the student in the next available session of the associated Group Activity (in this case named Principal's Morning Tea). 


This Resulting Entry template needs to be configured to reset any points added or removed from the student's profile so that the outcome can be triggered again when necessary. Using the above example, the Resulting Entry template 'Principal's Morning Tea' should have a Default Points value of -3 so that the overall points for the student will be adjusted back to 0.   For information on creating Templates, please refer to the 'Creating a Chronicle Template' article from our Knowledge Base.


Triggers work like a formula; you set up criteria for a trigger to take place, and when the criteria is met the trigger causes a second Chronicle entry to be created for the student. Please note that for a student's chronicle entry points to be included in an associated trigger tally, the entry must be fully approved (ie the entry type has an approval notification chain in place).

It is not necessary to define a trigger for every category created. These are options available if your school decides to include this in standard processes and can be left blank otherwise.



    • Related Articles

    • Creating a Chronicle Template

      Overview The Chronicle module allows staff to record entries regarding student behaviour, wellbeing, attendance and anything else you like, in order to maintain a collaborative student record across the school. Chronicle is highly customisable to ...

    • VIC - Chronicle Administration

      Overview The Chronicle module allows staff to record entries regarding student behaviour, wellbeing, attendance and anything else you like, in order to maintain a collaborative student record across the school. Chronicle is highly customisable to ...

    • VIC - Creating a Chronicle Template

      Overview The Chronicle module allows staff to record entries regarding student behaviour, wellbeing, attendance and anything else you like, in order to maintain a collaborative student record across the school. Chronicle is highly customisable to ...

    • Chronicle

      Overview Chronicle appears as a feed on the right-hand side of the student's profile in Compass. It can be used for a variety of purposes, but schools often use it for recording incidents that occur on campus, giving students a detention, indicating ...

    • Creating a Chronicle Entry

      Overview The Student Chronicle appears as a feed on the right-hand side of each student's profile in Compass. It can be used for a variety of purposes, but schools often use it for recording incidents that occur on campus, giving students a ...